technology, responsibilities and assignments) Maintaining Vice Presidents calendar and schedule. ), Handle sensitive situations with creativity, tact, and professionalism, Juggle multiple tasks and competing priorities with poise and creativity in order to meet deadlines, Respond to requests for information in a timely and efficient manner, Maintain accurate, up-to-date files and records, and ensure confidentiality where relevant, Make spending recommendations based on budget information, Provide recommendations to supervisor to address ineffective and inefficient processes, Monitor and maintain calendars for Senior Executives, Responsible for general office concerns and various needs of Executive’s Direct Reports, Assist Senior Executives with administrative support to include: travel, expense reports, and meetings as directed. Responsible for data being updated and accurate in ACT software, Arranged and booked all travel for consultants, Received, processed and shipped all orders for Metalift Crown and Bridge Removal System, Created accounts and entered all statistics in Dental Dashboard for each new client. This includes all aspects of meeting coordination including preparing agendas, catering, participant invitations, reserving and preparing facilities, taking minutes and notes, setting up and breaking down AV equipment, initiating conference calls, skype, web-ex or other needs, initiating follow-up, Arranges complex and detailed travel arrangements and itineraries, compiles documents for travel-related meetings, and submits expenses for reimbursement, Erforms a wide variety of clerical assignments including composing and preparing confidential correspondence, reports, database files, spreadsheets, presentations, and other important documents, Screens and triages incoming calls and mail, responds independently and provides assistance to callers where appropriate ensuring timely processing of requests and actions, and professional, prompt, and courteous responses, Manages priorities in a fast-paced environment on a broad range of problems and questions and develops options for immediate resolution, Bachelor’s degree in Business, Communication, Sciences, Liberal Arts or related field, Administration and office management experience, Knowledge of and experience working with basic regulations, guidelines, policies, other parameters, and objectives to productively communicate with proven ability to meet deadlines and remain on budget, Demonstrated communication skills especially written and verbal, Demonstrated ability to interact with internal and external constituents, Strong project and event planning, administrative, and organizational skills, and demonstrated problem solving ability, Demonstrated experience in providing exceptional customer service, Demonstrated computer skills specifically in Microsoft Office Suite, 3+ years of experience in administration and office management, Demonstrated experience and interest in the environment and sustainability, Strong organizational and project management skills as demonstrated by work experience, Experience working in research and academic environments, Developed interpersonal and teamwork skills to successfully work with diverse groups, Manage the calendar for the Administrator of Ambulatory Access, the Director of Communication Technologies (Comtech), and the Assistant Director for the UW Medicine Contact Center. 4. Assists Fiduciary team in the resolution of complex problems and issues, Assists with more complex research and investigation. The administrative coordinator resume sample outlines several accomplishments of the applicant’s. Administrative Coordinators work together with directors to ensure organization sustainability. When writing a resume or CV for an administrative coordinator job, your immediate goal is to get the recruiter/employer into your resume so they can read and learn how effective you will be on the job. Coordinates and tracks leave paperwork, including Family Medical Leave Act and other leaves of absence. Accountable for maintaining all training activity to ensure processes are completed, Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing, Maintain hard copy and electronic filing system as necessary, Support staff in assigned project based work, To audit, approve and process all team member expenses through an automated system, 5-10 years’ experience in similar role/background, Demonstrable background in working in/with large teams and managing multiple activities for such, Associates Degree or equivalent OR more than 15+ years of experience in similar roles/background, Must be fluent in Microsoft Office – excel critical, Must have effective communication skills both verbally and in written form, Must have strong background in excel and other software management systems, Processing and support experience preferred, Detail oriented with high accuracy and ability to work with high volume processing, Ability to multi-task, including working in multiple systems, Ability to work well with others and also without direct supervision, Provide day-to-day support to the Senior Vice President, RFG Operations, as required, Effectively represent the Senior Vice President, RFG Operations on calls, during in-person meetings and through written correspondence, Manage incoming phone calls and logistics of scheduling meetings, and conference calls, Perform other duties and special projects as required by the Senior Vice President, RFG Operations, Partner with internal team to traffic any and all matters that require priority to resolve issues and streamline processes, Responsible for planning all staff and customer meetings, sorting out logistics, gathering information and capturing action items to be followed up on, Responsible for supporting the Senior Vice President, RFG Operations with their administrative needs including answering phones, calendar management, T&E management and travel needs, 3-5 years of experience supporting C-level executives, 8-10 years experience in a corporate office environment, Minimum 5 years of progressive administrative experience, Superior communication skills, both written and verbal, Advanced level of proficiency in Microsoft Office to include Word, PowerPoint, Excel, Superior organizational skills and attention to detail, Ability to interact with senior level executives and establish rapport with all levels of staff, Excellent relationship building and management skills, Strong, proven ability to work with others, especially across team boundaries, Knowledge of Internet and data management, Proficient in handling domestic and international travel, meeting planning, scheduling and logistics, Flexible with a positive and professional attitude, A “get-it-done” entrepreneurial spirit, Exceptional ability to collaborate in a team environment, while taking ownership of individual results, Accuracy and thoroughness in executing projects, procedures, and work, Ability to manage multiple, diverse projects in a fast-paced environment, Self-directed in planning and implementation, Answer a multi-line telephone. Administrative Coordinator Resume Samples This page provides you with Administrative Coordinator resume samples to use to create your own resume with our easy-to-use resume builder. ), Interest for continuous improvement in processes and work templates, Excellent communication skills in English and French (spoken and written), Provide administrative support, maintains and creates files, charts, graphs and other presentation materials for the Human Resources Department. by conducting in store file audits. Performed accounts payable/receivables, bank reconciliations, cash flow management, financial statement analysis, fixed asset monitoring, and payment of business taxes. Scheduled meetings, prepared agendas, meeting notes and correspondences, Maintained calendar and appointments for Executive Director, Answered phones, processed expense reports, travel, and budget management for office, Printed reports, mailings and summaries from database, Coordinated events and provided oversight of promotional materials and newsletters. ), Manage special projects on behalf of the Director (e.g., continual re-evaluation of use of resources and basic budget support at the direction of the Academic Program Administrator. Working knowledge of commercial software for maintaining customer data, maintaining church records. Screen and triage callers. Administrative Coordinates resume samples typically describe duties such as managing staff, implementing new administration strategies, overseeing expenditures and making sure that office operations run smoothly. Inputs air bill information online for Federal Express/UPS overnight and priority overnight for US and international delivery, tracks as necessary, and copies to the appropriate personnel. First point of contact for all inbound calls and visitors. Request cost transfers when appropriate, Log and distribute incoming mail for the office, Prepare outgoing mail and express packages, Scan documents and prepare binders for attorneys, File legal documents both electronically and hard copy, Schedule all conference rooms for the suite, Responsible for catering orders for meetings, Arrange routine maintenance and service calls on office equipment, Assist Executive Assistant / Office Manager in the planning of department meetings and activities, Provide backup for all attorneys when assistants are unavailable, Strong communication skills, including, verbal, written, and interpersonal skills, Ability to manage multiple tasks with competing priorities, Must be able to keep information privileged and confidential, Support the Chief of Research with daily administrative duties, Calendar, travel, arranges meetings and agendas, Assists with local, regional and national organizations that pertain to Chief of Research, Supports the principal investigator of large funded federal grant, Schedule daily/weekly meetings and travel arrangements for the principal investigators, Prepares agenda and takes minutes for required meetings, Event coordinator and responsible for all tasks related to conference planning, Assists with grant communications and coordination, Maintains correspondence and other records pertaining to the grant, Supports other principal investigators with funded grants/contracts, Sedation Credentialing – ensure that moderate sedation is complete and up-to- date with medical staff; coordinate submission of deep sedation credentialing process. This resume is excellently crafted by professionals and can succinctly summarize all your skills, accomplishments, and work experiences without being monotonous. Coordinate schedules for visiting prospective students and their families. (Knowledge of iPhone and Mac products is a plus. Managed office of government entity providing residential solid waste services. Able to work under stressful situations and possesses good oral and written communication skills, Completes annual mandatory continuing educational requirements, Maintains IV Certification, BCLS, ACLS, and pertinent clinical competencies, At least 2 years of experience working in a professional office environment, At least 1 year experience in HR, Operations, or other similar role, Demonstrated ability to present information to various sized audiences, Proficiency using Microsoft Power Point with ability to create polished, well-formatted presentations, Proficiency with Microsoft Excel with ability to manage spreadsheets and manipulate data, Four years of general clerical or administrative service experience, which included at least one year of experience coordinating and managing schedules and itineraries, SUBSTITUTION: College or University coursework may substitute on a year for year basis for the general clerical experience, but not for the one year of specific experience, Five (5) years of relevant business administration experience, Experience providing support to faculty, staff, and students within a higher education and/or medical environment, Experience with University of Colorado systems including: Concur, and CU Marketplace, The ability to learn and ensure compliance with University of Colorado policies, Exceptional interpersonal and organizational skills, The ability to use knowledge acquired on the job to improve the efficiency and function of the Division, Advanced abilities with the use of Microsoft Office, Advanced skills with Adobe Acrobat/Acrobat Pro, Ability to perform calendar maintenance and management for multiple individuals, Ability to communicate effectively and error free in written form, Knowledge of the University of Colorado Anschutz Medical Campus and its organizational structure, Escort individuals arriving for appointments at Carey, Check and respond to email outside standard office hours, Manage T&L budget in collaboration with Finance and Administration unit; processes invoices and expense reimbursements using SAP; oversees office supply orders specific to T&L; use Procurement Card for purchasing in accordance with university policies; reconcile Procurement Card statements, Oversee and support onboarding process documentation, Draft emails and other materials on behalf of IDT and T&L team members, Use various software (e.g., spreadsheets, databases) to gather and maintain IDT and T&L team member information, and ensure that internal and external T&L information remains up-to-date, Maintain central IDT and T&L calendar; implements efficient solutions to track team member schedules as well as events hosted by and related to T&L, Maintain IDT and T&L email group and contact list, Serve as first point of contact for T&L unit—for example, overseeing the general inbox (carey.learning@jhu.edu)—and directing inquiries and requests to appropriate T&L team member(s) or other units in a timely fashion, Serve as liaison between IDT, T&L, and other Carey units, Knowledgeable of services provided by centers for teaching & learning in the higher education setting, Knowledgeable of budget management and event planning, and related software used to support these functions, Proficient with MS Office applications (Outlook, Word, Excel, and PowerPoint) as well as working knowledge of web-based applications and databases, Possesses exceptional interpersonal, communication (written and verbal), and organizational skills, Possesses strong event planning and project management skills, Proactively problem-solves; creates new solutions when needed, Thrive in a fast-paced environment—potentially with frequent interruptions—where multitasking is the norm, and where establishing and maintaining policies and procedures is essential, Execute responsibilities with efficiency and quality, and exercise independent and professional judgment, Collaborate effectively with team members and other colleagues at all levels of Carey (staff, faculty, directors, deans, etc. 'Green Card Holder'), Political Asylee, or Refugee, Degree focus in Business or related field, Minimum 4 years experience in a lead coordination role, Highly proficient in scheduling and coordinating interviews, events, travel, and calendar management, Oracle procurement systems experience and/or similar system, Responsible for performing complex administrative responsibilities that include secretarial, clerical, and office projects, Assist faculty, students, and staff by directly responding to requests for information and processing documents, forms, and reports which may be highly confidential in nature, Maintain files as requested by each faculty member, Maintain calendar of all faculty supported, Coordinate overall organization of requested on campus meetings, seminars, and workshops, Update and maintain center and faculty research website content, Frequently acts as a lead support person within the area, providing expertise to others, Must be able to prioritize assignments and deal with challenging situations while remaining courteous and professional, 3-5 years of administrative support experience, Excellent oral and written communication, organization and planning, and interpersonal skills required, Responsible for managing the day-to-day workflow of the department, faculty/associate department heads and admissions team, Composing and preparing confidential correspondence, preparing presentation materials, managing several active calendars of appointments; demonstrates significant independent judgment in identifying and prioritizing scheduling requests and resolving potential scheduling conflicts, Completes a broad variety of financial tasks including expense reimbursements, purchase of department office supplies and verification of procurement card purchases, Arranges complex and detailed travel plans, itineraries and agendas, Assists with the planning and implementation of several events for the department, faculty/associate department heads, and the admissions team, Performs specialized administrative support work that requires the exercise of independent judgment, the application of technical skills, and detailed knowledge of university, college and department level policies and procedures, Communicates directly and on behalf of the department, faculty/associate department heads, and the admissions team with internal and external constituents, Researches, prioritizes and follows up on incoming issues and concerns, Serves as the primary administrative point of contact for the department’s faculty search committee, including a key role as the administrator of the faculty search system, Acts as an information resource for the department, faculty/associate department heads, and the admissions team, Enhances professional growth and development through participating in department sponsored classes, review of current university literature, mandatory staff meetings and workshops, Collaborates with the Administrative Services Manager on process improvement initiatives related to the administrative functions of the department. All of these can be accessed for free in our in-product Administrative Coordinator resume … Assists in making travel arrangements for guest speakers under the direction of the travel manager, occasionally working with of search committees in preparation for visiting faculty candidates. Coordinate lead generation with Admissions department, Performance of a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Monitoring travel and expenses for the whole department, Multi-tasking and providing support to multiple executives by applying advanced skills and adapting procedures, processes, and techniques to the completion of assignments, They may coordinate travel related activities and may be responsible for the organization of special executive initiated and/or corporate events, May have direct or indirect supervisory responsibility and may participate in the interviewing/hiring process and have input into the performance of others, They cross train with others to ensure consistent routines during times of absence and may train others on operational and functional aspects within their scope of responsibility, Excellent written and/or verbal communication skills along with a stable work history, Team player with superior organizational skills and with the ability to work independently, problem solve, and take initiative, Management has the right to add or change these duties of the position at any time, Enters all jobs into the computer system while maintaining a high level of accuracy, Communicates with the customer the status of the job and works with the customer to resolve all customer service issues. Maintain executive's office filing system and organization of pertinent and confidential documents, Responsible for event planning and coordination for the office, May oversee monitoring of budget and purchasing activity. Ensures that current personnel files contain applications, policy statements, etc. Mentored young athletes and teaches and communicates with students of all ages. In this position, you will play a key role in streamlining our company’s workflow as the link between various departments, employees, and vendors. Scheduling of audio and/or visual conferences. May include international travel and/or travel arrangements for visitors, Coordinate the signature and redistribution of documents as needed. Administrative Coordinates resume samples typically describe duties such as managing staff, implementing new administration strategies, overseeing expenditures and making sure that office operations run smoothly. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . Expertise and proven proficiency in Microsoft Word, PowerPoint, and Excel are required. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. This includes active participation in building and maintaining one or more sections of the department's Administrative Coordinator Handbook, Hires, trains and supervises the department’s student employees, With the assistance of student employees, oversees the cleaning, maintenance and supplies for the department's main faculty and staff lounge, At least 5 years of administrative support experience, including office management, Excellent organization, planning, oral/written communications and interpersonal skills required, Serve as primary contact with the campus and external community on the executive's behalf. Composed operations manual, meeting minutes, and intra-office communications, Transitioned electronic archives to Google Drive, Provided international security briefings and insurance information for traveling staff, Liaised with offices abroad to maintained property inventory and office registration documents, Created, trained, and supervised team of six interns to maintain headquarters office space, Conceived and produced two cultural events, including a fundraiser for the organization, Monitored project costs and scheduled to ensure project does not exceed the approved budget, Analyzed project goals, planed schedule of deadlines for project completion, and developed action plan, Defined project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders, Prepared, indexed, and scanned documents into imaging system and ensured quality of scanned images. ), Manage all travel associated with IP Legal Department, which includes, planning, scheduling, coordinating, and processing business expense reports, Processing and coding all legal invoices from non-US firms, Reviewing and maintaining USPTO and EPO deposit accounts, Requesting monthly IP litigation accrual information from outside counsel and conducting necessary follow-up communications, Generating Mallinckrodt Patent Incentive award data from patent database, preparing requests and obtaining payment approvals, Preparing information from patent database and ordering annual Mallinckrodt patent plaque awards, Assist with the drafting of letters under the direction of the IP Legal Departments, Organize and expedite flow of work by proactively following-up with others to ensure deadlines are met, Recommend and implement departmental process improvements, Maintain and coordinate shared files – both electronic and hard copy, Interface with all levels of employees, including high level executives, and business associates, e.g. An administrative coordinator has a range of responsibilities. Supported Director of Operations of non-profit organization with 480 staff operating in 33 war zone countries, Assisted with managing $100,000 budget effectively through regular analysis and interpretation of key metrics. — Computer proficient, Ability to communicate clearly and concisely (both written and verbal). Interacts with the Lung Transplant data analyst as necessary. Read on and learn more. Prepares work tickets, Knowledge or experience in the home improvement or construction industry is preferred. Karen Brown Dayjob Limited The Big Peg 120 Vyse Street Birmingham B18 6NF England T: 0044 121 638 0026 E: info@dayjob.com Maintenance and upkeep of phone tree for inclement weather and employee emergency contact list, Research employee/customer requests/issues and responds to employees/customers, Will assist Executive Specialist to the VP of Human Recourses on a variety of initiatives impacting the office and operations as required, Responsible for the planning of department meetings and activities; employee recognition projects, awards, sympathy, acknowledgement certificates and birthday recognition, Work with Facilities and IT department to ensure office is properly maintained and all problems are resolved in a timely manner, Strong organizational, interpersonal and customer service skills, Excellent writing, editing and proofreading skills required, Ability to work independently and in a team; to take initiative and be flexible, Experience handling confidential materials, Proficiency with Word and Excel, database experience preferred, Experience with SAP and/or relational database, Follow up on inquiries about project status in a timely, efficient, and professional manner, Email and phone communication with SolarCity colleagues and utilities to ensure project move smoothly, Conduct web research and phone inquiries to analyze and document utility processes for various states and utilities, Minimum 6 months work experience required, Regular, reliable and predictable attendance required, Must be able to successfully pass a pre-employment criminal background screen. ), Review and resolve complex administrative related questions and issues; recommend new or revised administrative procedures. Work with the Department to catalog and monitor records, including retention and destruction when appropriate, 6) Year-end Audit. The clinical administrative coordinator is responsible for ensuring smooth operation of healthcare units or departments. Organized events, including; open houses and round robins. S&P, investments, tax, etc. Acted as customer service supervisor, handling calls from 35 communities/over 73,000 residential homes. The work experience section should be the detailed summary of your latest 3 or 4 positions. Demonstrated excellent time management expertise in coordinating all materials for [company name] Foundation, board meetings, grant reviews, and budget sub-committee meetings. You want it to look nice, and organized, and you want to ensure that you have the best possible information laid out for the person to read. Positive and upbeat attitude combined with effective communication skills, Light physical effort (lift/carry up to 25 lbs. When necessary, escalates the issues to management. Candidate must be a Singapore Citizen or PR, Manage special projects related to sales activities, associate engagement and wellness campaigns, Excellent keyboard and web navigation skills, Ability to interact and collaborate effectively with multi-disciplinary team members and leaders within the organization and within a matrix environment, Capacity to maintain confidentiality, work independently, and proactively anticipate needs in support of the department, Bilingual (English/Spanish); speaking, reading, writing, interpreting and explaining documents in Spanish and English, Ability to be proactive and be self-directed, Manage calendars to ensure access and enough time for ad-hoc meetings and individual work, Schedule regular meetings with direct reports, Handle all meeting logistics including arranging catering, booking conference rooms, and creating meeting agendas/documents, Manage corporate card and p-card accounts and make travel arrangements, Draft, prepare, edit, and proofread correspondence, often of a sensitive, confidential, and/or time-sensitive nature, Assist in the planning, research, and execution of special projects, convey findings, and prepare memorandum/reports, Serve as project manager on a variety of new initiatives designed to promote growth, maintain academic quality, and elevate the brands, Handle assorted day-to-day office tasks as needed, Three plus (3+) years' of experience coordinating and supporting multiple managers, Microsoft office experience (including Outlook and Excel), Experience managing access to two primaries and to balance demands and priorities of each, Experience managing confidential information, Experience handling complicated and sensitive materials and issues, Experience working independently and on a team, Experience managing multiple, competing demands, Proven ability to work across departments is important, as is a sense of humor, Communicate via telephone and in person to internal and external customers to provide guidance in a busy Office environment, Greet vendors and other walk in guests to the office and ensure they are being attended to, Be reponsible for creating the Monthly newsletter and ensuring it goes out in a timely manner, Compose letters, Powerpoint presentations, memos, reports and additional correspondences, 1-2 years Front Desk and office managment experience, Experience using Microsoft Publisher highly desired, Completes all phases of the reconciliation process by balancing the safe, registers, and entering and balancing all sales and cash transactions. 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